Vacancy Detail

Administrator/ Receptionist

Keenan Recruitment is delighted to have been retained by a Local Enterprise Agency for South Belfast, to recruit for an Administrator/Receptionist.

The organisation is based within a premium location in the city and offers workspace, business support and venue hire to the local business community.

This is a superb opportunity for an efficient and capable Administrator/Receptionist to join their organisation. 

Contract: Ongoing

Hours of work: Working hours Mon- Friday 9 am- 5.30 pm (evenings/ weekends when required)

Pay rate:  £11.79 

The Person

The role will suit someone who has front of house customer service experience combined with excellent administration skills.

The successful person will have the ability to be motivated in their work and shall be able to demonstrate the following:

• Minimum of 6 months experience in a similar role
• Minimum of 5 GCSE’s including Maths and English
• Excellent communication skills
• Evidence of proficiency in MS Office

The Administrator/Receptionist is the first point of contact for all tenants and clients and shall be involved in a range of activities including company  administration, handling all invoicing  including  those relating to business support initiatives, telephony service, facilities helpdesk (handling and overseeing maintenance), room hire reservations (including car park allocation), catering requests, general business support enquiries, security, and housekeeping.

Job Description

•  Meet and greet all visitors and tenants at the main reception in a polite, friendly, and efficient manner
• Carry out site inspections and liaise with maintenance contractors 
• Oversee carparking on site
•  Oversee the fire safety, key, alarm, first aid and waste disposal systems on site
• Operate the main switch board and act as a first point of contact at reception
• Liaise with tenants and log, oversee and action any maintenance requests that may be required
• Assist with the administrative duties of the organisation including the booking of function rooms, sorting mail updating of records in line with ISO standards
• Liaise with catering suppliers in relation to client’s room bookings
• Log enquiries made to the organisation in relation to property, function rooms and business support
• Prepare rooms including the setting up of visual aids for meetings / seminars and return to order. (Applicants should note this role involves handling and moving of furniture, and the ability to undertake safe manual handling is essential)
• Ensure that messages are correctly communicated to staff members
• Assist in the promotion and sales of function rooms
• Open and lock site when required outside of working hours
• To assist with any other duties that may be required

Contact Aideen Duggan to submit your CV clerical@keenanrecruitment.co.uk 

Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.

Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.

Location: Belfast | Salary: 11.79 per hour | Job type: Contract | Posted: 07/02/2025